Concern about conduct letter
Our Concern about Conduct Letter Template helps address behavioural issues promptly, promoting a harmonious and professional workplace.
This letter should be used after this is raised with the employee for the first time (before a verbal warning). An informal discussion is often all you need to improve an employee’s conduct.
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What is a Concern about conduct letter?
A concern about conduct letter addresses inappropriate behaviour in the workplace, aiming to communicate the need for change. Clarity is crucial to avoid damage to relationships and trust. Additional communication or disciplinary action might be necessary for persistent issues, emphasising a solution-oriented approach.
As soon as reasonably possible after cause of concern has occurred
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
How can I ensure that this letteris executed effectively?
| Step | Description | Responsibility | Timing |
| 1 | Observe and document specific concerning behaviour | Supervisor/Manager | As incidents occur |
| 2 | Schedule a private meeting with the employee | Supervisor/Manager | Within a few days |
| 3 | Discuss the concerns and provide feedback. Identify expectations for improvement and set a timeline | Supervisor/Manager | During the meeting |
| 4 | Issue the Concern about Conduct Letter to confirm the discussion outcomes, signed by the Supervisor/Manager | HR/Supervisor/Manager | Afte the meeting |
| 5 | Continue to monitor conduct | Supervisor/Manager | After the meeting |
What legislation and best practice guidelines have been taken into account in the development of this template?
When issuing a concern about conduct letter in the UK, there are several key employment laws that should be considered. These laws are designed to protect the rights of employees and ensure that the employer is acting fairly and legally. Some of the key employment laws to consider include:
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The Equality Act 2010: This act prohibits discrimination, harassment, and victimization on the basis of various protected characteristics, such as age, race, gender, and disability. When issuing a concern about conduct letter, it is important to ensure that the letter does not contain any discriminatory language or actions.
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The Data Protection Act 2018: This act regulates the processing of personal data and provides individuals with certain rights over their personal data. When issuing a concern about conduct letter, it is important to ensure that any personal data is processed in accordance with the act and that the employee's rights are respected.
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The Employment Rights Act 1996: This act sets out the rights and responsibilities of employees and employers, including the right to receive a written statement of terms and conditions of employment. When issuing a concern about conduct letter, it is important to ensure that the letter complies with the requirements of the act and that the employee's rights are respected.
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The ACAS Code of Practice on Disciplinary and Grievance Procedures: This code provides guidance on how to handle disciplinary and grievance issues in the workplace. When issuing a concern about conduct letter, it is important to follow the guidance in the code to ensure that the process is fair and reasonable.
By considering these key employment laws when issuing a concern about conduct letter, employers can ensure that they are acting fairly and legally and protecting the rights of their employees.
Other territories
Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.
In which communication or process sequence does this template belong?
Verbal warning letter template
Our Verbal Warning Letter Template facilitates prompt resolution of performance issues, ensuring clear communication and promoting improvement.
