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Recognition award congratulatory letter

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Our Recognition Award Congratulatory Letter template celebrates employees' achievements, expressing congratulations and appreciating their outstanding contributions.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Recognition award congratulatory letter?

A Recognition Award Congratulatory Letter is a letter of congratulations that is sent to an individual or a team to recognize their achievements or accomplishments in a particular area. This letter is typically sent by an employer, manager, or supervisor to acknowledge the hard work and dedication of an employee or a team, and to express gratitude for their contributions to the organisation.

The Recognition Award Congratulatory Letter is an important way for an employer or manager to recognise and appreciate the hard work and dedication of their employees or team members. It serves as a powerful motivator and encourages individuals and teams to continue to strive for excellence in their work.

Best practice timescale for this to be issued
When should this letter be issued?
As and when required
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom

There is no specific UK employment legislation that requires the implementation of a Recognition Award Congratulatory Letter. However, there are some general legal principles and guidelines that employers should follow when implementing such a letter:

  • Equality Act 2010: Employers should ensure that the selection process for awarding recognition is fair and does not discriminate against any employee or group of employees on the basis of protected characteristics such as age, race, gender, disability, or sexual orientation.

  • Data Protection Act 2018: Employers must ensure that they comply with data protection regulations when collecting, processing and storing personal data of employees, including details of recognition awards.

  • Employment Contracts: Employers should ensure that any recognition scheme or awards are detailed in an employee's employment contract, and that the criteria and process for awarding recognition are clearly communicated to all employees.

  • Health and Safety at Work Act 1974: Employers have a duty to ensure the health, safety, and welfare of their employees, and any recognition scheme should not compromise this duty.

Overall, while there is no specific UK employment legislation regarding Recognition Award Congratulatory Letters, employers should ensure that any recognition schemes or awards are implemented fairly and transparently, and that they comply with general legal principles and guidelines.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Recognition award congratulatory [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],



Congratulations on receiving the [details of award]. As you know, this is awarded by colleagues to the team member whom they believe displayed outstanding [Core Values | other] in the work that they have done[ during the preceding month].

[Insert reasons for the awards such as "Various nominations for the award said that you have a positive attitude and you are always keen to help. In particular, your commitment and determination during [task] was highlighted as excellent."]

Your award [was|will be] announced to the Company [in due course], so your colleagues [will have|have had] the opportunity to see that you have been recognised for your hard work and consistent effort.

This letter brings you my warmest congratulations, too as it speaks highly of how well you and your work are perceived in the company and your commitment to our core values. It is a positive contribution that deserves our recognition and I am proud to say that you are a valued member of the team.

[I have enclosed a gift card by way of thanks.]

Please let me know if you have questions or need additional information. Once again, warm congratulations.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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