First individual redundancy consultation meeting invitation letter

First individual redundancy consultation meeting invitation [Delete this line]

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Re: Proposed (change e.g. merger of...)

I refer to our informal discussions on [date(s)] [and the briefing on [date]] regarding the above proposal(s). I write to confirm that this letter marks the beginning of a [number of days] day period of formal consultation with staff affected by the proposal(s). This period of consultation will end on [date].

I am writing to explain how the proposed change(s) will affect you, and to invite you to submit any comments or questions you may have on the method of implementing the new structure, or on your own personal situation. I am conscious of how important it is to use the insight and suggestions of those directly involved in this [area/ service/ discipline] to inform and refine my plans and I would welcome therefore, any comments or suggestions you have. Your feedback can be given directly to me or HR Services.

Background and rationale for the proposal(s)

[Briefly summarise reason for change]

Summary of proposal(s)

[Briefly summarise proposal].[I attach a copy of the consultation document and draft job descriptions for your information.]

Implications for your post

Unfortunately, the effect of the proposal(s) is that your current post as [Job Title of employee] will cease to exist and I must advise you that you are at risk of redundancy.[ You will however be invited to apply for posts in the new structure and have been ring fenced against [Job title of post ring fenced to]. I enclose copies of the draft Job Descriptions for your information.

If you wish to apply for more than one post, you will be asked to express a preference in your application.

You are of course, welcome to apply for any other available posts within the structure if you wish and you will be informed when these are being advertised. Please be aware however, that in instances where a particular post has been ring fenced to one or more individuals, then their applications will be considered in advance of any other staff who is at risk but not ring-fenced to that post.

Method of selection

It is anticipated that applications for new roles will be invited by letter. I will write to you again, after the consultation period has ended, to provide further details about the recruitment process and how to apply. On completion of interviews successful applicants will be advised of their start date in the new role.

An interview panel will assess candidates against the criteria outlined in the person specification for the new roles on the basis of their written application, performance at interview, and performance at any appropriate selection tests used.

If you are not successful, you will be issued with notice of redundancy. However, efforts will be made to identify redeployment opportunities within the College. If you choose not to apply for a position in the new structure, you will become redundant and formal notification will be issued accordingly.

Applications for other posts

If you decide to apply for internal vacancies, normal short-listing procedures will be applied, and applications tested against the job description and person specification.

All interview panels will assess candidates on the basis of their written application, performance at interview and performance on selection tests where these are considered appropriate. When applying for internal vacancies, it would be helpful if you highlight your 'at risk' status in your application.]

Individual Consultation Meeting

I appreciate that you may wish to discuss your options and the process, and therefore, I have arranged to meet with you for a confidential discussion on [Date] in [Location]. A representative from HR will be present at the meeting. You may also be accompanied to the meeting by a work colleague or Trade Union representative.

I understand that this is a difficult period for you and should you wish to discuss any aspects of this process, you are welcome to contact HR Services.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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