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Confirmation of job transfer letter

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Our Job Transfer Confirmation Letter template assures a clear and formal communication, fostering employee confidence in successful transitions.

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5 mins
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What is a Confirmation of job transfer letter?

A Confirmation of Job Transfer Letter confirms the details of an employee's transfer from one position to another within the same company or organisation.

The letter typically includes important details such as the employee's new job title, job description, start date, and location. It may also provide information on the terms and conditions of employment, such as salary, benefits, and work schedule.

In addition to providing the employee with the details of their transfer, the Confirmation of Job Transfer Letter serves as an official record of the transfer for the company's personnel files.

The letter should be written in a clear and professional manner, outlining the relevant details of the transfer. It should be delivered to the employee in a timely manner to ensure that they have ample time to prepare for their new role. It is also important to ensure that any other relevant departments, such as payroll or IT, are notified of the transfer.

Overall, the Confirmation of Job Transfer Letter serves as an important communication tool for both the employee and the company, providing clarity and transparency on the details of the employee's new position.

Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Confirmation of job transfer [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Confirmation of transfer

[Further to your recent [interviews|discussions] ]I am pleased to confirm your transfer to the role of [role] reporting to the [line manager].

The following Terms and Conditions of your employment have been updated:

  1. Your salary will be £[salary] per annum.
  2. Your start date in the new role is [date].

All other existing terms and conditions of your employment are unchanged at this time.

Please acknowledge this change by signing one copy of this letter and returning it to me, and in the meantime, if there are questions or points needing further clarification, please do not hesitate to contact me.


I acknowledge the change to my terms and conditions of employment as detailed above.



Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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Confirmation of job transfer letter
confirmation of job transfer letter