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Retirement thank you and gift letter

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Our Retirement Thank You and Gift Letter Template helps express gratitude to retiring employees and accompanies a thoughtful retirement gift.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Retirement thank you and gift letter?

A Retirement thank you and gift letter expresses gratitude to a retiring employee, often with a gift, acknowledging their contributions and wishing them well in retirement.

It's a meaningful way for the organisation to honour their service and maintain positive relationships.

Best practice timescale for this to be issued
When should this letter be issued?
On the last day at work
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

How can I ensure that this letteris executed effectively?

Step Description Responsibility Timing
1 Identify retiring employee and gather their accomplishments and contributions. HR Before retirement
2 Select an appropriate gift and draft a personalised thank you message. HR Before retirement
3 Review the letter and gift selection with relevant stakeholders for approval. HR, Management Before retirement
4 Present the gift to the retiree and read the thank you message aloud. HR, Management Retirement event
5 Deliver the Retirement thank you and gift letter to the retiree. HR Retirement event

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom
  • Non-Discrimination: Employers should ensure that the gift and the message of the letter do not discriminate against the retiring employee on the basis of age, gender, race, religion, disability, or any other protected characteristic.

  • Tax Implications: Employers should be aware that certain gifts and benefits may be taxable, and should ensure that any tax liabilities are appropriately managed.

  • Consistency: Employers should ensure that any gifts or acknowledgements are consistent with their policies and practices, and do not create a perception of unfairness or inconsistency among other employees.

  • Privacy: Employers should respect the retiring employee's privacy and obtain their consent before sharing any personal information or messages publicly.

  • Contractual Obligations: Employers should ensure that any gifts or acknowledgements are in line with the terms of the employee's contract and any relevant policies or agreements.

  • Gratitude: Employers should express their gratitude and appreciation for the retiring employee's service and contributions, and convey best wishes for their future endeavours.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Retirement thank you and gift [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Re: Your retirement

As you approach your retirement, we would like to take this opportunity to express our heartfelt appreciation and gratitude for your many years of dedicated service to our organisation. Your contributions have been instrumental in the success and growth of our company, and we will always be grateful for your hard work, loyalty, and professionalism.

Your commitment and dedication to your role have been an inspiration to all of us. Your contributions have helped to shape our organisation into what it is today, and we will always remember your valuable insights and guidance.

As a token of our appreciation, we would like to present you with this [insert gift description] as a symbol of our gratitude for your service. We hope that it will serve as a reminder of the impact you have had on our organisation and the lives of those around you.

We wish you all the best in your retirement, and we hope that this next chapter of your life is filled with joy, relaxation, and fulfillment. Please know that you will always be a valued member of our organisation, and we would be delighted to keep in touch with you as you move forward.

Thank you again for your many years of outstanding service to our company. We wish you all the best in your retirement.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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In which communication or process sequence does this template belong?

Previous step
Retirement announcement script

Our Retirement Announcement Script template respectfully informs the team about an employee's retirement, celebrating their contributions and wishing them well in their next chapter.

This step
Retirement thank you and gift letter template
Retirement thank you and gift letter
retirement thank you and gift letter