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Paternity pay confirmation letter

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Our Paternity Pay Confirmation Letter template enables employers to communicate approved paternity pay, ensuring transparency and positive relations.

Reading time
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5 mins
Word count
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What is a Paternity pay confirmation letter?

Issuing a paternity leave confirmation letter is important for several reasons:

  1. It helps demonstrate your organisation's compliance with the law, and can protect your organisation from legal disputes related to non-compliance.

  2. It serves as an official record of an employee's paternity leave, including the dates and duration of the leave, which is important for the employee to claim any benefits that may be associated with the leave, such as pay, pension contributions, or other employee benefits.

  3. It demonstrates your organisation's support for your employees' rights to take paternity leave, and can help foster positive employee relations.

  4. It shows that your organisation values and supports work-life balance for all employees, including fathers, and can lead to a more positive workplace culture.

Overall, issuing a paternity leave confirmation letter is a good business practice to comply with legal requirements, maintain accurate employee records, facilitate employee benefits, and support positive employee relations.

Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Paternity pay confirmation [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Paternity Pay

Thank you for advising us that you intend to take [one weeks/two weeks] [paid/unpaid] paternity leave [from the predetermined date of [date]/beginning on the date on which your child is born/beginning [number] days after your child is born].

We confirm that you are eligible to take [paid/unpaid] statutory paternity leave as requested. If you wish at a later date to change the dates of your paternity leave, you must notify [name] no later than 28 days before your intended revised start date.

Please note that you should inform me of your child's date of birth as soon as possible after the child has been born. [You should use the enclosed form to do this.]

[As you have chosen to start your paternity leave on a predetermined date, i.e. [date], if your child is not born on or before this date, you must change the start date of your leave, and provide us with notice of the new date as soon as reasonably practicable. This may be a later predetermined date, the child's date of birth or a date falling a specified number of days after the child's birth.]

During your period of paternity leave, all the terms of your contract of employment, except your [salary/wages] will continue.

[Instead of [salary/wages], you will be paid statutory paternity pay at the standard rate of £[rate] per week.


Instead of [salary/wages], you will be paid statutory paternity pay at a rate equivalent to 90% of your average weekly earnings, ie £[figure] per week. This is the rate payable to employees where 90% of their normal weekly earnings is less than the rate set by the Government for the relevant tax year, currently £[rate].]

You and your partner may wish to take shared parental leave. Your partner is able to commit to ending his/her maternity leave early, and to share the untaken balance of leave as shared parental leave with you. Further details may be obtained from [name of individual/the HR department].

In the meantime, please contact me if you have any queries regarding your paternity entitlements.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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Paternity pay confirmation letter
paternity pay confirmation letter