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Recruitment policy

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This model recruitment policy is to assist managers to prepare for the recruitment of a new employee.

Reading time
How long to understand and implement this policy?
5 mins
Word count
How many words in this policy?
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What is a Recruitment policy?

The purpose of this Recruitment policy is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Recruitment policy, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Best practice timescale for this to be issued
When should this policy be issued?
During onboarding / after changes / planned refresher
Issued by who, to whom
Who should issue this policy, and to whom?
Internally issued to appropriate recipients in your Company
Applicable legal jurisdictions
In which jurisdictions can this policy be used?
Great Britain & NI (United Kingdom), Worldwide

Recruitment Policy


Our employee recruitment policy describes our process for attracting job candidates.

We are committed to our equal opportunities at every selection stage, and the hiring process will be free of discrimination.


This recruitment policy applies to all employees who are involved in hiring for [company name]. It refers to all potential job candidates.

General principles

What is the recruitment and selection process?

Hiring teams will go through the following steps:

  1. Identify need for an opening
  2. Decide whether to hire externally or internally
  3. Review the job description and create an advert
  4. Select appropriates sources (external or internal) for posting the vacancy
  5. Decide on the selection stages and possible timeframe
  6. Shortlist applications
  7. Proceed through all selection stages
  8. Run background checks
  9. Select the most suitable candidate
  10. Make an official offer

Stages may overlap. Hiring managers may remove/add steps as appropriate. The first five stages are mandatory in every hiring process.

Posting jobs internally

Hiring managers can choose to post a job vacancy internally before recruiting external candidates.

Creating job descriptions

Hiring managers can create job ads based on full job descriptions of each role. Job ads should be clear and accurately represent the open position. They should include:

  • A brief description of our company and mission
  • A short summary of the role's purpose
  • A list of responsibilities
  • A list of experience and skills required
  • How to apply

The job advert style should be consistent with our company's unique voice. It should be addressed in a polite and engaging tone. Jargon, complicated phrases and gender-specific language should be avoided.

This policy [does not] form[s] part of your terms and conditions of employment.

Version: [1.0]

Issue date: [date]

Author: [name, job title]

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£ 9

Get much more with our
Recruitment and selection policy bundle:
Recruitment policy
recruitment policy