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Interview record form

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It is vital to maintain interview records should a decision be challenged by a candidate, so having this completed is important.

This form allows questions to be specified in advance of a job interview, and for record the answers given using a simple scoring system to aid decision-making. It also includes some guidance notes.

Reading time
How long to understand and implement this form?
5 mins
Word count
How many words in this form?
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What is an Interview record form?

The purpose of this Interview record form is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Interview record form, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Applicable legal jurisdictions
In which jurisdictions can this form be used?
Great Britain & NI (United Kingdom), Worldwide

Interview record

This form should be completed for each candidate. This information, together with the original application forms/CV and any shortlist records will be retained by the HR department for 6 months.

Post title:  
[Post ref:]  
Name of candidate:  
Date of interview:  

You may find it useful to list your criteria in the same order as that detailed in the Person Specification.


3 = Very good

2 = Good

1 = Average

0 = Not demonstrated

Criteria Questions Response notes Rating

Guidance Notes for recording your decisions

  1. Once the interview process has been completed the interview panel should discuss how each applicant has met or not met the criteria needed for the job as detailed in the person specification. It is important to focus on what evidence was presented to support your decision. This evidence should be taken from the interview summary form completed by each interviewer. These forms will be kept with the summary form to enable us to show how we reached our decision should an applicant make a complaint about the interview process.
  2. The chair of the interview panel should summarise, for each applicant, the key evidence to support the decisions made for both the successful and unsuccessful applicants.
  3. Some examples of evidence for a successful applicant may be as follows:
  • Presented strong evidence of working at strategic level from previous employment, examples given of strategies developed and sound explanation of impact on the organisation. Good understanding of issues facing public sector gained through partnership working. Able to meet all essential criteria.
  • Good examples given of dealing with customers in a range of face to face situations. Demonstrated experience of dealing with difficult situations and able to explain how to diffusive potentially aggressive customers. Able to meet all criteria for the post.
  1. Some examples of evidence for a unsuccessful applicant may be as follows:
  • Was not able to provide evidence of working at a strategic level as major responsibilities is at an operational level. Awareness of public sector issues was limited and no understanding of political context to role.
  • Limited experience of dealing with customers in a face to face situation as most experience has been gained in a telephone call centre. Not able to provide any examples of dealing with difficult customers as these are passed to more senior staff with the organisation.

Decision (tick)

Appointment recommended:  
Not recommended:  


Completed by:  

Version: [1.0]

Issue date: [date]

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In which communication or process sequence does this template belong?

This step
Interview record form template
Next step
Offer of employment letter template

After choosing the right person for the job, after making a verbal offer send them an offer letter for them to formally respond to.

Interview record form
interview record form