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Criminal record checks policy

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If you are undertaking criminal record checks as part of your onboarding process, this model policy provides you with a legal, effective framework.

Reading time
How long to understand and implement this policy?
5 mins
Word count
How many words in this policy?
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What is a Criminal record checks policy?

Knowing ahead of time whether a candidate has a violent, threatening, or high-risk criminal history allows you to make more informed hiring decisions based on your organisation's risk tolerance, job-specific requirements, industry regulations, and other factors.

Best practice timescale for this to be issued
When should this policy be issued?
During onboarding / after changes / planned refresher
Issued by who, to whom
Who should issue this policy, and to whom?
Internally issued to appropriate recipients in your Company
Applicable legal jurisdictions
In which jurisdictions can this policy be used?
Great Britain & NI (United Kingdom), Worldwide

Criminal record checks Policy


These policy outlines the requirement for some employees to undergo a criminal records check.


This policy is applicable to all employees of [company name].

General principles

If during your employment with us you are likely to come into contact with [sensitive information | children | vulnerable adults] (or certain other particular circumstances) you] may be required to undergo a criminal records check. 

Should this be the case, we will discuss the situation with you prior to confirming your appointment (or relevant change to your job).

This policy [does not] form[s] part of your terms and conditions of employment.

Version: [1.0]

Issue date: [date]

Author: [name, job title]

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£ 9

Get much more with our
Security and information policy bundle:
Criminal record checks policy
criminal record checks policy