Redundancy confirmation letter

Redundancy confirmation [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Confirmation of redundancy

Further to [your meeting with [name] | our meeting] on date], I regretfully confirm that your employment with us will be terminated [with effect from [date] | with immediate effect].

This is due to your position having to be made redundant, and in no way reflects on your performance in your job, which has been entirely [satisfactory | excellent].

The selection of employees to be made redundant was based on the Company redundancy selection procedure, which has been discussed with you, and the need for the Company to retain a balanced workforce.

[I have attached your redundancy selection criteria and score.]

[Unfortunately, you have less than two qualifying years service with [Company] and therefore you are not entitled to statutory redundancy pay.]

Or

[You are entitled to [number] [weeks | months] notice, commencing on [date] and ending on [date]. While working your notice you are entitled to reasonable time off with pay to pursue your job search. You will be required to show appointment details in order to get approval from your manager for time off].

Or

[You are entitled to [number] [weeks | months]  notice, commencing on [date]. We would like you to work during the first [number] weeks of this notice and your date of termination of employment will therefore be [date]. The balance of your notice will be paid in lieu. While working your notice you are entitled to reasonable time off with pay to pursue your job search. You will be required to show appointment details in order to get approval from your manager for time off].

Or

[You are entitled to [number] [weeks | months] notice which will be paid in lieu in accordance with your terms and conditions of employment].

Redundancy payment entitlement is as shown on the attached schedule.

[Clearly state all details of notice period and the redundancy settlement. Refer to the statutory norms, or procedures for notice and settlement.]

This will be paid by cheque/credit transfer to your normal bank account on or shortly after your date of leaving. You will also be entitled to any outstanding holiday pay, which is subject to normal deductions and will be paid through the payroll with your final salary payments. The final payroll run may occur after you have left employment. Your P45 and final salary advice will be posted to you as soon as possible afterwards.

[As a member of the Company Pension Scheme, you will also receive details in due course of the options open to you. This normally takes [Enter number] weeks from the date of leaving].

You are required to return any Company property or documentation, and submit any outstanding expense claims before your last day of service.

Thank you for all of your efforts and contribution to the Company. We will gladly help with references, and would be happy to re-employ you should circumstances allow.

[Thank you for your response to the situation, we wish you all the best for the future.]

You have the right of appeal against this decision. Your appeal should be directed to [Name | the HR Department | HR Services] within [number] days of receiving this letter. It should set out in full the reason(s) for your appeal.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]