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Promotion notification letter

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Our Promotion Notification Letter template formally announces employee advancements, fostering a culture of recognition and motivating further growth.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Promotion notification letter?

A promotion notification letter is a formal document sent by an employer to an employee to inform them of their promotion within the company. The letter typically includes the details of the employee's new position, job responsibilities, salary, and any other benefits or perks that come with the promotion.

The purpose of a promotion notification letter is to formally recognise an employee's hard work, dedication, and achievements in their current role, and to inform them of the new opportunities and responsibilities that come with the promotion. This letter is an important communication tool that helps to build employee morale, boost job satisfaction, and reinforce the company's commitment to employee development and advancement.

In addition to the basic information about the promotion, the letter may also include a message of congratulations, express gratitude for the employee's contributions to the company, and provide guidance on how to prepare for the new role. Overall, a promotion notification letter is a positive and encouraging communication that celebrates an employee's achievements and sets them on a path towards continued success within the company.

Best practice timescale for this to be issued
When should this letter be issued?
As and when required
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Promotion notification [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Notification of Promotion

It is my pleasure to extend to you the opportunity to become a [Job Title] with [Organisation].

As Im sure you realise, this is a [Level of Employment] position and therefore carries more responsibilities than your current position as a [Job Title]. Should you accept this position, in acknowledgement of these extra responsibilities your base salary would increase by £[Amount] and you would also become eligible for yearly performance related bonuses in accord with [Organisation]s policies.

While [Organisation] would be very happy if you would accept this promotion, please be advised that should you prefer to stay at your current position it will not harm your career here.

I look forward to hearing from you soon so we can discuss the possibility of this new position. Please contact me at any time on [Telephone Number or Email Address].

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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Promotion notification letter
promotion notification letter