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Unauthorised absence second reminder letter

£ 9
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Absence and attendance template toolkit:

Our Unauthorised Absence Second Reminder Letter template helps address AWOL employees who haven't responded to previous notices, guiding appropriate action.

If an employee is absent from work and has not made contact, send this unauthorised absence second reminder model template for them to get in touch urgently.


Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is an Unauthorised absence second reminder letter?

The purpose of this Unauthorised absence second reminder letter is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Unauthorised absence second reminder letter, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Best practice timescale for this to be issued
When should this letter be issued?
Around 1 to 2 days after the first unauthorised reminder letter has been issued, and no contact has been made by the AWOL employee have not been responded to
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

How can I ensure that this letteris executed effectively?

Step Description Responsibility Timing
1 Confirm that the employee is currently AWOL and has not been in contact, despite receiving a previous reminder letter regarding their unauthorised absence. HR or Manager As needed
2 Review the employee's attendance records, previous letter, and discussions related to the unauthorised absence. HR or Manager Before drafting the letter
3 Draft the "Second Unauthorised Absence Reminder Letter" addressing the employee's AWOL status, reminding them of the policy, and notifying them that this is the second reminder. Clearly state that they need to make contact by a specified deadline to avoid further action. HR After reviewing records
4 Deliver the "Second Unauthorised Absence Reminder Letter" to the employee through registered mail, email, or any other official communication channel with proof of delivery. HR Immediately after drafting
5 If the specified deadline passes without the employee making contact, proceed to the next step in the process, such as issuing a final reminder or initiating disciplinary action as per company policy. HR After the specified deadline

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom

Key UK employment legislation governing a Unauthorised Absence Second Reminder Letter:

  • Employment Rights Act 1996: Ensures fair treatment of employees in handling absence and disciplinary matters.

  • Employment Act 2002: Establishes procedures for notifying employees about disciplinary actions, including unauthorised absences.

  • Working Time Regulations 1998: Sets limits on working hours and rest breaks, indirectly influencing absence management.

  • Company Absence Policy: Guides the process of addressing unauthorised absences, ensuring consistency and fairness.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Unauthorised absence second reminder [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Unauthorised absence (second letter)

You have not been to work since [date] and despite my previous letter dated [date] have failed to contact me to let me know why.

Please let me know as soon as possible the reason for your absence from work. If you are unwell, please also provide me with a certificate from your doctor.[ Without this certificate, you may not be entitled to any sick pay.]

I must remind you that unauthorised absence is misconduct in accordance with our disciplinary policy, and this may lead to disciplinary action.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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In which communication or process sequence does this template belong?

Previous step
Unauthorised absence first reminder letter template

Our Unauthorised Absence First Reminder Letter template helps address unexplained absences and prompts employee communication.

This step
Unauthorised absence second reminder letter template
Next step
Unauthorised absence final reminder letter template

Our Unauthorised Absence Final Reminder Letter template helps address persistent absenteeism, promoting attendance and accountability.

Unauthorised absence second reminder letter
unauthorised absence second reminder letter