Unauthorised absence second reminder letter
Our Unauthorised Absence Second Reminder Letter template helps address AWOL employees who haven't responded to previous notices, guiding appropriate action.
If an employee is absent from work and has not made contact, send this unauthorised absence second reminder model template for them to get in touch urgently.
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What is an Unauthorised absence second reminder letter?
The purpose of this Unauthorised absence second reminder letter is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.
By using our Unauthorised absence second reminder letter, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.
Around 1 to 2 days after the first unauthorised reminder letter has been issued, and no contact has been made by the AWOL employee have not been responded to
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
How can I ensure that this letteris executed effectively?
| Step | Description | Responsibility | Timing |
| 1 | Confirm that the employee is currently AWOL and has not been in contact, despite receiving a previous reminder letter regarding their unauthorised absence. | HR or Manager | As needed |
| 2 | Review the employee's attendance records, previous letter, and discussions related to the unauthorised absence. | HR or Manager | Before drafting the letter |
| 3 | Draft the "Second Unauthorised Absence Reminder Letter" addressing the employee's AWOL status, reminding them of the policy, and notifying them that this is the second reminder. Clearly state that they need to make contact by a specified deadline to avoid further action. | HR | After reviewing records |
| 4 | Deliver the "Second Unauthorised Absence Reminder Letter" to the employee through registered mail, email, or any other official communication channel with proof of delivery. | HR | Immediately after drafting |
| 5 | If the specified deadline passes without the employee making contact, proceed to the next step in the process, such as issuing a final reminder or initiating disciplinary action as per company policy. | HR | After the specified deadline |
What legislation and best practice guidelines have been taken into account in the development of this template?
Key UK employment legislation governing a Unauthorised Absence Second Reminder Letter:
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Employment Rights Act 1996: Ensures fair treatment of employees in handling absence and disciplinary matters.
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Employment Act 2002: Establishes procedures for notifying employees about disciplinary actions, including unauthorised absences.
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Working Time Regulations 1998: Sets limits on working hours and rest breaks, indirectly influencing absence management.
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Company Absence Policy: Guides the process of addressing unauthorised absences, ensuring consistency and fairness.
Other territories
Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.
In which communication or process sequence does this template belong?
Unauthorised absence first reminder letter template
Our Unauthorised Absence First Reminder Letter template helps address unexplained absences and prompts employee communication.
Unauthorised absence final reminder letter template
Our Unauthorised Absence Final Reminder Letter template helps address persistent absenteeism, promoting attendance and accountability.
