Verbal warning for lateness letter
Our Verbal Warning for Lateness Letter Template addresses lateness concerns promptly, emphasising the importance of punctuality and improvement.
![Reading time Reading time](https://images.hrtemplates.co.uk/icons/32x32/reading-time.png)
5 mins
![Word count Word count](https://images.hrtemplates.co.uk/icons/32x32/calculator.png)
125
What is a Verbal warning for lateness letter?
A Verbal Warning for Lateness Letter Template formally addresses lateness through a verbal warning, documenting the concern and setting expectations.
It informs the employee of the issue, encourages improvement, and fosters open communication. The letter serves as a record for potential further actions.
Use it after an informal chat for persistent lateness, followed by written warnings if needed.
![Best practice timescale for this to be issued Best practice timescale for this to be issued](https://images.hrtemplates.co.uk/icons/32x32/communication-timing.png)
As soon as possible after a discussion has been held, and the employee verbally warned
![Issued by who, to whom Issued by who, to whom](https://images.hrtemplates.co.uk/icons/32x32/communication-direction.png)
The Employer (you) to the Employee
![Applicable legal jurisdictions Applicable legal jurisdictions](https://images.hrtemplates.co.uk/icons/32x32/jurisdiction.png)
Great Britain & NI (United Kingdom), Worldwide
How can I ensure that this letteris executed effectively?
Step | Description | Responsibility | Timing |
1 | Monitor and record instances of lateness by the employee. | HR | Ongoing monitoring |
2 | Determine the severity and frequency of lateness. | Supervisor | As lateness accumulates |
3 | Prepare a Verbal Warning for Lateness Letter outlining the concerns. | HR | Before meeting |
4 | Arrange a private meeting with the employee to discuss the lateness issue. | Supervisor | Upon letter preparation |
5 | During the meeting, issue the verbal warning, explain expectations, and provide a copy of the letter. | Supervisor | During the meeting |
What legislation and best practice guidelines have been taken into account in the development of this template?
-
Employment Rights Act 1996: Provides guidelines on disciplinary procedures, including the right for employees to be informed verbally of disciplinary action.
-
Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics.
-
ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary issues and ensures procedural fairness.
-
Data Protection Act 2018: Ensures that employee data related to disciplinary matters is handled securely and confidentially.
-
Working Time Regulations 1998: Sets rules on maximum working hours and rest breaks, which may be related to lateness issues.
Other territories
Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.
In which communication or process sequence does this template belong?
![Forms Forms](https://images.hrtemplates.co.uk/icons/64x64/form.png)
File note form template
Our File Note Form Template records first offences or minor incidents, promoting fair and consistent documentation.
![Letters Letters](https://images.hrtemplates.co.uk/icons/64x64/letter.png)
First written warning for lateness letter template
Our First Written Warning for Lateness Letter Template addresses punctuality issues, fostering accountability and improving time management.
![verbal warning for lateness letter](https://images.hrtemplates.co.uk/product/verbal-warning-for-lateness-letter-template.jpg)