Verbal warning for excessive absence letter

Verbal warning for excessive absence [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Notice of Verbal Warning

I refer to our informal meeting of [date]. In accordance with company policy, this letter is to serve as a verbal warning for your excessive absenteeism. You must immediately improve your attendance record to acceptable standards or further discipline, including termination, may result.

On several occasions I have spoken to you about your poor attendance record, and improvement was noticed for a time. However, your excessive absences have always resumed. For the period covering [start date] to [end date] you were absent [days] days, excluding holidays and bank holidays. These absences are detailed below:

[insert list of reasons and total days per occasion]

This warning will be placed in your personnel file but will be disregarded for disciplinary purposes after a period of [number] months provided your [conduct improves | performance reaches a satisfactory level].

You have the right of appeal against this decision. Your appeal should be directed to [Name | the HR Department | HR Services] within [number] days of receiving this letter. It should set out in full the reason(s) for your appeal.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]